Processes

Information on the new Budget Process will be released in the coming Fiscal Year.

Campus Finance Committee

The Campus Finance Committee (CFC) was created in May 2021 to be advisory to the provost and chancellor and to replace the former Budget Advisory Committee. The standing committee will meet on at least a monthly basis to review, discuss, and advise on the campus core financial plan, including annual resource allocation, distribution of one-time funds (e.g., HEERF), and capital investments. The purpose of the CFC is to engage leaders of schools, colleges, and major campus units in overall resource allocation strategy development and implementation. You can find more information including upcoming meetings and past meetings and minutes here.

Committee Membership

Elizabeth Watkins, Provost (Chair)
Stephanie Flores, Interim AVC FP&A
Mariam Lam, VCDEI
Gerry Bomotti, VCPBA
Rodolfo Torres, VCRED
Brian Haynes, VCSA
Monique Dozier, VCUA
Deborah Deas, VC for Health Sciences & Dean of School of Medicine
Chris Lynch, Dean of BCOE
Daryle Williams, Dean of CHASS
Kathyrn Uhrich, Dean of CNAS
Joi Spencer, Dean of SOE
Yunzeng Wang, Dean of School of Business
Mark Long, Dean of SPP
Kevin Vaughn, Dean of UNEX
Lidia Kos, Vice Provost and Dean of Graduate Studies
Louie Rodriguez, Vice Provost and Dean of Undergraduate Education
Steven Mandeville-Gamble, University Librarian
Sang-Hee Lee, Chair of Academic Senate
Peter Atkinson, PB&A Chair of Academic Senate
Erika Leon, President of Staff Assembly
Mufida Assaf, ASUCR President

Capital Finance

Capital Finance: Can we afford it and what resources should we use?

Through the process of integrated planning, Financial Planning & Analysis (FP&A) partners with a diverse group of stakeholders to provide guidance and assistance in strategically funding capital projects that are outlined in the campus 10-year Capital Financial Program (CFP).

Executive Leadership – Provide analysis and insight to executive leadership in areas that effect the financial aspect of the CFP process. Such analysis includes review of auxiliary business plans and auxiliary program pro forma analysis, capital project financial feasibility and campus debt capacity thresholds.
Project Stakeholders – Ensure that capital project stakeholders are using resources in accordance with campus, public, private, state and government policy.
Campus Customers – Provide guidance to campus customers regarding the use of campus resources (such as general funds, contracts and grants, endowments, gift funds or any other restricted fund source) for capital projects.
Capital Project Debt – Maintain the campus Debt Affordability Model (DAM) to present to University of California Office of the President (UCOP) to ensure the campus debt ratios meet UCOP debt threshold standards.
Capital Project Approval Process – Provide financial feasibility metrics to (UCOP) to ensure the campus can afford debt service payments for externally financed projects.
Capital Improvement Budget – Provide Interest During Construction (IDC) calculations to capital project stakeholders to inform the Capital Improvement Budget (CIB) and the project’s financial feasibility reporting to UCOP.
Capital Project Funding – Provide funding instructions to Accounting to sequester the appropriate resources that were approved to be used for a capital project.

Composite Benefit Rates

Consistent with the UCPath goals of standardizing processes and increasing efficiency, UCR established fringe benefit rates that are based on a percentage of an employee’s salary according to Employee Groups that do not vary by individual employee benefit selections. These rates are commonly referred to as Composite Benefit Rates (CBRs). CBRs were implemented in conjunction with the roll-out of UCPath with December 2017 earnings paid in January 2018.

Negotiated UCR CBR Groups and Rates. (Revised 12/20/17)

Employee Class	FY 2018 Negotiated Rate	FY 2019 Negotiated Rate
Faculty	37.20%	39.10%
Faculty Summer	10.80%	11.10%
Food-Custodian-Grounds *	70.40%	73.50%
HSCP Faculty	24.40%	25.60%
No Benefit Eligibility	3.20%	3.20%
Other Academic	40.00%	42.00%
Partial Benefit Eligibility	19.00%	19.80%
Post Doc	24.80%	25.70%
Staff Exempt	46.50%	48.70%
Staff Non-Exempt	56.30%	58.80%
Student	1.80%	1.80%

Please review CBR Frequently Asked Questions for some of the commonly asked CBR questions. This document will be updated as further questions are received. Please send us a message on cbrinfo@ucr.edu if you have any questions.

Facilities & Administrative Cost Recovery

The 2022-23 Facilities and Administrative (F&A) cost recovery allocation is based on the actual 2021-22 F&A cost recovery from Federal, State, Local, and Private contracts and grants and specific UCOP Funds. The F&A campus distribution methodology most recently updated in FY22 provides funding as follows:

5% to the Principal Investigators (PIs) in one-time funding
10% to the Departments in one-time funding
14% to Central Resources in one-time funding
20% to Research and Economic Development (RED) in core permanent funding
25% to Schools/Colleges/RED in core permanent funding (all others in one-time funding)
26% as a redirect from Central Resources to Schools and Colleges for research related

expenses as core permanent funding

Please see the below table for 2022-23 allocation details and below is the change between the FY22 base funding and the FY23 calculated amounts along with the change to be distributed as permanent allocations:

Units receiving permanent funding under the current F&A campus distribution policy are receiving core funds (Fund 19900) and so if funding is used to create FTE (including both salary and benefits), then salary & benefit cost increases will be funded centrally similarly to all other core funds. Therefore, unit leads have the discretion to use these funds to support a variety of research related expenses such as initial complement packages, contract & grant staff, equipment purchases, matching funds, etc.

Financial Planning & Analysis (FP&A) will make the necessary budgetary entries from General Funds (19900) to the campus units in the next month. Any further distribution will be the responsibility of the organization. To assist organizations with the distribution of F&A at the department and PI/Co- PI levels, FP&A will be providing CFAOs with an Excel workbook containing actual cost recovery information and the Primary PI/CO-PI on each contract and grant as reflected in the campus financial system.

Review the following documents for more information:

Golden Tree Modifications

Golden Trees Modification Forms

New Initiatives, Reports, and Publications

Sales & Service

Sales & Services Application Form

Training