Information on the new Budget Process will be released in the coming Fiscal Year. 

Campus Finance Committee 

You can find more information including upcoming meetings and past meetings and minutes here. 

Capital Finance: Can we afford it and what resources should we use?

Through the process of integrated planning, Financial Planning & Analysis (FP&A) partners with a diverse group of stakeholders to provide guidance and assistance in strategically funding capital projects that are outlined in the campus 10-year Capital Financial Program (CFP).

• Executive Leadership – Provide analysis and insight to executive leadership in areas that effect the financial aspect of the CFP process. Such analysis includes review of auxiliary business plans and auxiliary program pro forma analysis, capital project financial feasibility and campus debt capacity thresholds.
• Project Stakeholders – Ensure that capital project stakeholders are using resources in accordance with campus, public, private, state and government policy.
• Campus Customers – Provide guidance to campus customers regarding the use of campus resources (such as general funds, contracts and grants, endowments, gift funds or any other restricted fund source) for capital projects.
• Capital Project Debt – Maintain the campus Debt Affordability Model (DAM) to present to University of California Office of the President (UCOP) to ensure the campus debt ratios meet UCOP debt threshold standards.
• Capital Project Approval Process – Provide financial feasibility metrics to (UCOP) to ensure the campus can afford debt service payments for externally financed projects.
• Capital Improvement Budget – Provide Interest During Construction (IDC) calculations to capital project stakeholders to inform the Capital Improvement Budget (CIB) and the project’s financial feasibility reporting to UCOP.
• Capital Project Funding – Provide funding instructions to Accounting to sequester the appropriate resources that were approved to be used for a capital project.

Consistent with the UCPath goals of standardizing processes and increasing efficiency, UCR  established fringe benefit rates that are based on a percentage of an employee’s salary according to Employee Groups that do not vary by individual employee benefit selections. These rates are commonly referred to as Composite Benefit Rates (CBRs). 

You can find all CBR rates list on the UCR Accounting Website here.

Please review CBR Frequently Asked Questions for some of the commonly asked CBR questions. This document will be updated as further questions are received.

The 2022-23 Facilities and Administrative (F&A) cost recovery allocation is based on the actual 2021-22 F&A cost recovery from Federal, State, Local, and Private contracts and grants and specific UCOP Funds. The F&A campus distribution methodology most recently updated in FY22 provides funding as follows:

• 5% to the Principal Investigators (PIs) in one-time funding

• 10% to the Departments in one-time funding

• 14% to Central Resources in one-time funding

• 20% to Research and Economic Development (RED) in core permanent funding

• 25% to Schools/Colleges/RED in core permanent funding (all others in one-time funding)

• 26% as a redirect from Central Resources to Schools and Colleges for research related

  expenses as core permanent funding
  
   

Please see the below table for 2022-23 allocation details and below is the change between the FY22 base funding and the FY23 calculated amounts along with the change to be distributed as permanent allocations:

Units receiving permanent funding under the current F&A campus distribution policy are receiving core funds (Fund 19900) and so if funding is used to create FTE (including both salary and benefits), then salary & benefit cost increases will be funded centrally similarly to all other core funds. Therefore, unit leads have the discretion to use these funds to support a variety of research related expenses such as initial complement packages, contract & grant staff, equipment purchases, matching funds, etc.

Financial Planning & Analysis (FP&A) will make the necessary budgetary entries from General Funds (19900) to the campus units in the next month. Any further distribution will be the responsibility of the organization. To assist organizations with the distribution of F&A at the department and PI/Co- PI levels, FP&A will be providing CFAOs with an Excel workbook containing actual cost recovery information and the Primary PI/CO-PI on each contract and grant as reflected in the campus financial system.

Review the following documents for more information:

• 2021-22 F&A Distribution

• 2016-17 F&A Distribution

• 2017-18 F&A Distribution

Golden Trees Modification Forms

• Optimizing Resource Allocation – An Experiment in Activity Based Costing in Higher Education — Gates Foundation Grant — UC Riverside
• Community College Cost Management Model — Gates Foundation Grant — White Paper Addendum — Johnson County Community College
• Budget Model Redesign
• Budget Model and SLA Governance FAQ
• ABC Project Information — August 2015
• UCR Budget Briefing Book
• Redesigning a Budget Model with a Grassroots Approach

Sales & Services Application Form

• Staffing Training Manual
• UCPath Staffing Guidelines
• Acronyms and Definitions